Description
Project HOPE is an international NGO with more than 1,000 engaged employees and volunteers who work around the globe, responding to the world’s most pressing global health challenges. Throughout our 65-year legacy, Project HOPE has treated millions of patients, provided more than $3 billion worth of medicines to local health care organizations around the world helped build hundreds of health programs from the ground up, and responded to humanitarian crises worldwide.
Code of Conduct
It is our shared responsibility and obligation to treat each other with respect, take affirmative steps to prevent matters involving Sexual Exploitation & Abuse and Trafficking in Persons, and to disclose all potential and actual violations of our Code of Conduct, which may include Conflicts of Interest, Fraud, Corruption, Discrimination or Harassment. Together we can reinforce a culture of respect, integrity, accountability, and transparency.
POSITION SUMMARY:
The HR Coordinator will support all aspects of the HR department, with specific attention to employee onboarding, benefits administration, HRIS, invoice processing, enrollment reconciliation, and payroll coordination.
PRINCIPAL RESPONSIBILITES:
1. Administers health and welfare plans, including enrollments, changes, and terminations. Processes required documents through payroll and insurance providers to ensure accurate record-keeping and proper deductions.
2. Coordinate new hire orientation for employees and paid interns – including form collection, scheduling orientation meetings, etc.
3. Responsible for all processes related to on-boarding of new hires – scheduling orientation meetings, collecting new hire paperwork, etc.
4. Provide support for HRIS – ADP, Cornerstone and Payfactors.
5. Serve as a liaison with benefit vendors and coordinate new enrollments and changes in a timely manner.
6. Assists with processing of terminations – separation memo, terminating benefits, COBRA enrollment if applicable, etc.
7. Provide support with monthly Commuter benefit contributions.
8. Assist with benefits administration including reporting, preparing invoices for payment, and communicating benefit information to employees.
9. Conducts audits of payroll, benefit enrollments against monthly invoices, other HR programs and recommends corrective action.
10. Manage Local Hire data collection from field offices and process necessary changes in HRIS.
11. Provide support with consultant contracts, maintain consultant files and process consultant invoices.
12. Support annual HR processes - such as Open Enrollment and Merit Review.
13. Prepare status change and reporting change memos.
14. Maintain and audit all employee files.
15. Responsible for collecting updated department organizational charts and posting to SharePoint.
16. Assist with employee recognition, including birthday, anniversaries, and milestones.
17. Provide annual financial audit support.
18. Support annual reporting requirements – EEO, VETS-100, etc.
19. Prepare employment verifications and sponsorship letters.
20. Proof, submit, and track business card requests.
21. Other duties as assigned.
MINIMUM QUALIFICATIONS:
1. Bachelors Degree in Human Resources or Business Administration preferred or equivalent years of experience.
2. 2+ years’ prior HR experience required- specifically familiarity with benefit administration and payroll administration.
3. Excellent attention to detail, communication, organizational and time management skills required.
4. Ability to work well under pressure and manage multiple projects simultaneously.
5. Analytical and problem-solving skills, with a high degree of creativity and resourcefulness.
6. Proficiency with Microsoft Office products including Outlook, Word, Excel, Power Point, Teams; experience with HRIS or database systems; preferably ADP Workforce Now.
7. Prior work experience in a non-governmental organization (NGO) desirable.
8. Fluent in English required; Spanish or French preferred.
Salary range starting at $56,000 USD per year based on candidates residing in the US. Compensation for the role is dependent on several factors including a candidate’s location, qualifications, skills, and experience. Project HOPE offers comprehensive benefits as part of the total compensation package including health, dental, vision and life insurance, 403(b), paid leave, and much more. For more information about our benefits please visit our benefits page.
PHYSICAL DEMANDS AND WORK ENVIRONMENT:
The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical demands:
- While performing the duties of this job, the employee must be mobile in an office environment and able to use standard office equipment.
Must be able to communicate in verbal and written form and must be able to travel internationally.
Project HOPE employees may be required to travel or work in countries where working conditions are classified as “hardship.”
Work environment:
- Typical office environment with exposure to a minimal noise level.
Emergency deployments may be in resource-deprived environments with austere living conditions.
Travel for extended periods may be by air and/or other modes of transportation.
While international travel is not a regular part of every job, programmatic needs may require it intermittently.
Project HOPE employees may be required to travel or work in countries where working conditions are classified as “hardship.”
Due to the substantial number of inquiries, we receive, only candidates who have met the required experience & qualifications for this position will be considered. No phone calls please.
However, since we are active around the world in the field of public health, we may wish to retain your CV in our database for other/future opportunities, unless you direct us otherwise.
Thank you very much for your interest in Project HOPE.
