Description

UC Davis Medical Center

Sacramento, CA

Graduate Medical Education Supervisor

Salary or Pay Range: $2,666.67 - $4,758.62 Biweekly

The GME Supervisor is a professional in the administration and management of four residency programs and four fellowship programs with over 110 trainees. The incumbent applies acquired job skills, and knowledge of policies and procedures to complete substantive assignments / projects / tasks of moderate scope and complexity; exercises judgment within defined guidelines and practices to determine appropriate action to effectively supervise the administration of the residency/fellowship programs in the Department of Surgery.

The Graduate Medical Education (GME) Supervisor is responsible for the overall supervision and coordination of the residency and fellowship program administrative staff within the Department of Surgery. The role provides leadership and operational oversight to program coordinators supporting ACGME-accredited residency programs in Plastic Surgery, Thoracic Surgery, General Surgery, and Vascular Surgery, as well as fellowships in Minimally Invasive Surgery (MIS), Transplant Surgery, Surgical Critical Care, and Burn Surgery.

The GME Supervisor ensures that all programs maintain compliance with institutional, ACGME, and specialty board requirements while supporting the delivery of high-quality medical education. This position serves as a key liaison between the department, hospital GME office, program directors, and external accrediting bodies, promoting best practices in program administration, accreditation readiness, recruitment, onboarding, evaluation, and resident/fellow wellness. The ideal candidate brings strong leadership, organizational, and communication skills, along with in-depth knowledge of graduate medical education operations.

This position will serve as the program coordinator for Surgical Critical Care, ACS, Peds Research and Transplant Fellowship Programs as well as back up program coordinator for the Plastic Surgery Residency Program. This position provides all administration for all conferences and courses held for the assigned training programs. The primary responsibilities for this position are to direct the recruitment, academic and evaluation functions, and activities of the ACGME and non-ACGME fellowship programs. The GME Supervisor utilizes knowledge of graduate medical education to analyze problems and issues of diverse scope and recommends solutions. Incumbent is expected to formulate strategies to administer policies, processes, and resources in coordination with the program director. The incumbent applies acquired skills, process, and policy knowledge to support graduate medical education program learners, and coordinates learning activities, projects related to the program administration, learner scheduling, maintaining databases, tracking learner compliance, monitoring regulatory compliance, and supporting program accreditation. The incumbent coordinates implementation of professional health educational activities, which may include program competencies, curriculum, and exams. The incumbent directly supports the residency program director and education director in resident/fellow-related activities and is responsible for the administrative components of the program. The incumbent acts as a liaison between all stakeholders and responds through verbal and/or written communication to a wide variety of inquiries through interactions with faculty and administration, including the Office of the Dean, Hospital Finance/Administration, and multiple outside accreditation boards.

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

Bachelor’s degree in education, health administration, public health, business or related field or equivalent education and work experience.

Minimum of 3-5 years of progressive administrative experience in graduate medical education or academic medicine.

Prior experience with medical student and physician trainee processing procedures including various computer software programs for evaluation of trainees and medical students.

Working knowledge of ACGME requirements, ABOS requirements, CA state licensing regulations and codes, ECFMG guidelines, University administrative personnel policies and procedures relevant to collective bargaining agreements, affiliation agreements, affirmative action and health/safety guidelines pertaining to the residency program.

Working knowledge of MEDHUB, ERAS, and NRMP. Administrative skills to plan, organize, and direct multiple simultaneous activities for the residency, fellowship, and student programs at UC's and affiliated training sites.

Ability to think and work proactively to assure education programs are meeting university and department goals and requirements.

Demonstrated political acumen to work in an academic office environment in an executive support capacity. Ability to represent the program and program director with tact and discretion to all constituencies.

Ability to exercise judgment and make effective decisions based on campus and University priorities, resources, and policies.

Demonstrated leadership skills and the ability to exercise authority to direct and motivate others. Knowledge of the University’ professional, academic, and research objectives to act with minimum direction on behalf of the residency program director.

Ability to effectively handle sensitive information and difficult situations and maintain confidentiality. Ability to deal with highly confidential personnel issues in a professional manner.

Excellent communication and interpersonal skills to communicate efficiently and effectively (both orally and in writing) with all levels of academic, administrative, clinical, and staff personnel.

Strong editing and proofreading skills. Strong writing skills to draft letters and prepare reports for program director.

Ability to analyze complex data from a wide variety of sources, interpret policies and procedures and communicate to the faculty, staff, residents, fellows, and students.

Demonstrated skill and ability to operate a computer utilizing various software programs such as Microsoft Word, Excel, PowerPoint and Outlook. Ability to learn specialized software applications as necessary for the programs.

Preferred Qualifications

TAGME certification or eligibility.

Master’s degree in health administration, education, or related field.

Previous experience supervising staff or managing program operations.

Key Responsibilities

30% - Program Oversight and Compliance

30% - Residency/Fellowship Programs Administration

20% - Operations and Staff Management

20% - Supervision of Staff

Special Requirements – Please contact your recruiter with questions regarding which activities apply by position

This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment

This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements

To view full job description and submit an on-line application visit UC Davis Career Opportunities at 

http://50.73.55.13/counter.php?id=312436

Job ID #80077

The University of California, Davis is an Affirmative Action/Equal Opportunity Employer